You can't manage what you don't know. This is especially true in the world of software asset management (SAM). Without a comprehensive and accurate inventory of your software products, you can't make well-informed decisions regarding your company's IT investments.
As companies speed up their digital transformation processes, IT departments and enterprises need to effectively manage their software applications. Management of applications and subscription services plays a big part in an enterprise’s efficiency and development.
Software Asset Management (SAM) is a set of business processes that provides a system for the effective management and protection of software assets in organizations throughout all phases of their lifecycle. Gartner defines Software Asset Management as “the process for making software acquisition and disposal decisions. It includes strategies that identify and eliminate unused or infrequently used software, consolidating software licenses or moving toward new licensing models.” The organization of software applications specifically helps manage expenditures and makes IT less vulnerable to cyber-attacks.
Software Asset Management is a framework that brings people, processes and technology together to control and optimize software usage in your organization. SAM is also known as Software Inventory Management.
Software Asset Inventory is a list that provides tracking, management and evaluation of software assets purchased by the enterprise. It is a powerful tool that enables the organization to manage the processes involved in acquiring, deploying, utilizing, maintaining and disposing of its software assets. This is not only useful for tracking purposes but also for planning future purchases.
A software asset inventory is used to gain an understanding of what software is actually deployed versus what is being purchased by the enterprise. This can help identify areas where money is being wasted or where additional licensing or support contracts may be required.
The inventory should include details such as:
Software Asset Management optimizes software investments. SAM aims at controlling, managing and measuring the security of software assets (on-premise and cloud) throughout their lifecycle. Why does this matter? Because a good amount of IT spending goes to unused software assets.
Optimizing software assets throughout their lifecycle helps to effectively choose which assets fit an enterprise’s needs. Having a transparent overview of your software inventory helps you make informed decisions about how to manage your IT budget.
The SAM lifecycle typically consists of the following phases:
A software audit is an analysis of a computer system or network to assess the compliance of installed software with the software license agreement. It is used to identify any unlicensed software in use, potential areas of non-compliance, and identify how to bring the system back into compliance. It can also be used to verify that the software has all the necessary licenses and is running the most current version of the software.
A software audit is a critical process for assessing the effectiveness and efficiency of software applications and systems. It is essential for organizations to ensure that their software is up-to-date, secure, reliable, and compliant with industry regulations. A software audit also provides insight into the areas of improvement, which can help organizations optimize their software performance and identify potential risks. Furthermore, a software audit can help organizations save time and money by eliminating redundant applications and improving the overall system performance.
Software and hardware asset management are the most important components of IT asset management. This is because they're responsible for making sure that all of your organization's assets — from physical hardware to software licenses — are accounted for. They go hand in hand, ensuring that all hardware and software assets are properly inventoried and maintained.
Hardware asset management identifies, tracks and manages all hardware assets throughout their entire lifecycle. It starts with the acquisition of physical assets, such as servers and printers. Hardware assets are then inventoried and tracked by serial number, location, owner, status and more. The main goal of hardware asset management is to optimize the use of assets across an organization. Hardware assets are physical items, such as servers, routers, printers, PCs, laptops and tablets. Software assets are the software programs installed on these devices. Examples of software assets include Microsoft Windows Server, Microsoft Office and Adobe Photoshop.
Hardware asset management is primarily concerned with the tracking and management of physical items — from computers to routers to keyboards. It requires IT teams to keep accurate records of hardware assets in their organization such as serial numbers and maintenance history...
SAM is also all about tracking the licenses and contracts associated with each piece of software in your organization. It’s a critical part of IT asset management because it helps organizations maintain compliance with their vendors’ licensing agreements. These agreements can have strict requirements that dictate how many licenses an organization can own and how they can use them...
While Software Asset Management processes were managed through excel in the past, the need for digital solutions has increased due to the growth of technology inventories of enterprises. Because spreadsheets are not a suitable solution for managing large numbers of software and for real-time application tracking. Software Asset Management tool is a solution that enables businesses to perform all SAM processes on a single platform.
Providing solutions within the scope of IT Asset Management, Loggle offers application portfolio management, software asset management, SaaS management hardware inventory management, integration inventory management and IT cost management solutions.
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