How to Optimize the Management of Equipment Users and the Usability?

Day by day, companies improve their business reach by adding new departments, new offices, or new lines of business and this brings about an increase in the number of software applications in use along with a lot more personnel to be managed. So, for large-sized enterprises, it holds critical importance that such a big-sized institution should be accounted for with all its components: the personnel, software and hardware assets, to name a few.

Not only the large-sized companies but also the medium-sized and small-sized companies also have to manage their equipment and the personnel. Management of the assets and the personnel have serious effects on the profitability of small-sized and medium-sized companies, too. This is because less personnel and a reduced number of software applications do not always necessarily mean less responsibility or less business risk. Allocating the correct number of personnel to a task analyzing the process is important for understanding the efficiency and performance. In order to do so, managing the personnel and monitoring the IT assets are necessary.

Let’s get into the details of the title:

• Equipment users are those with access to the hardware. A company PC, for example.
• There are also software application users, similarly. They use the business software digitally.
• Usability is how efficiently the hardware is being used during its life cycle.

So, optimizing the management of equipment users and the overall usability of a product benefits the business. But how to do so?

What is IT Asset Management?

IT Asset Management, or ITAM in short, is a framework for the efficient management of all IT-related assets. As for the management of equipment users and usability, the business applications and the hardware are matched with its users and the life cycles of these assets are registered. This is only one method to do so under ITAM, the umbrella term. This way, a more visible operation towards the IT landscape of a company can be realized.

Yet, IT Asset Management is much more than that. It’s a comprehensive process that deals with each step regarding the IT management of a company. Physical, financial, and digital records, data, and information about all the components of the IT structure are addressed in the IT Asset Management approach. Some IT Asset Management solutions like Loggle also provide storage of the necessary documents like licenses, warranties, compliances, user info in a single platform. So, it’s easier to reach the necessary data for decisions, planning, or emergencies. Plus, it’s more secure and credible as there is only a single source of truth, rather than a dispersed environment that bits and pieces are stored in different places.

Taking all these into account, one of the most prominent aims of IT Asset Management is clear: a more efficient and visible IT landscape. Naturally, such a systematic and robust approach brings about optimization in the IT structure of a business.

And considering how the world is getting more and more digital thanks to the Digital Transformation trend, there are modern solutions that streamline ITAM processes like Loggle. Find out the 5 ways Loggle will help optimize how your business uses IT in the article.

How ITAM Optimizes the Management of Equipment & Application Users and Usability?

Quite a systematic approach ITAM is, it provides traceability about the assets’ efficiency. It compiles the processes of procurement, deployment/setting-up, maintenance, upgrades/downgrades, and retirement. So, each step in an asset’s life cycle is recorded. Storing such data is important because it can be used to create datasets, infographics, reports before making a corporate decision about the optimization of the business. ITAM presents this opportunity to gain insight into the IT landscape.

• Overall visibility over IT structure is realized
• Info about every belonging in the IT landscape is compiled and kept (hardware, software, licenses, etc)
• Before decisions, data provided by ITAM can be used
• The efficiency of the decisions can also be recorded after execution

All in all, IT Asset Management is a robust methodology necessary for optimizing the better use of IT assets in a business. With ITAM software, all these processes are way easier. Feel free to learn more about IT Asset Management Software.